business onboarding process

10 Effective Ways to Improve Onboarding Process

Bringing on a new hire is exciting as you have a new resource to contribute fresh ideas to the team. This individual will be an outstanding asset as they have much to offer as it concerns helping the team to reach all core goals and experience success. To ensure your new talent can quickly integrate into the workplace and begin performing their duties as soon as possible, you need an effective onboarding program. Having an effective onboarding program in place will ensure that the new hire will adjust smoothly and stick around for a while. Many employees walk off the job due to negative experiences that occur during the onboarding process. To ensure success, it is essential that you implement these 10 onboarding steps.

10 Effective Onboarding Process

10 Effective Ways to Improve Onboarding Process

1. Assign a Workplace Partner

Getting adjusted to a new job can be overwhelming. The new employee must learn the office culture along with workplace expectations and job duties. To ease the new employee into their position and guarantee they fit into the workplace and perform their duties well, it is critical to put them into a partnership with a seasoned employee who can serve as a single point of contact to teach them the ropes. This seasoned employee can introduce the new hire to the team, show off all the hot lunch spots, teach them about office culture, provide on-the-job training and answer questions as they arise.

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2. Give a Warm Welcome

As soon as the contract has been signed and the first day has begun, it is crucial to give the new hire a warm welcome to the team. Giving a warm welcome enables the new hire to believe he or she has made a good decision by choosing to work with you.

If working in teams, ensure that they get a chance to meet everyone that they will be working with. If you have teams that work remotely, set up a quick zoom call so everyone gets a chance to introduce themselves.

When your new hire feels positive about his or her decision to be a part of your team, he or she will be motivated to do an outstanding job.

3. Make the Commitment to Provide Extra Support for the First Year

On average, it takes a year for employees to adjust to their new roles. Sadly, many employers only offer support for the first few months, and then employees are left to fend for themselves which causes them to feel unsupported. When employees feel unsupported, they are likely to leave and search for work elsewhere. To retain your new hire, you want to commit to providing significant support for the first year in the form of frequent feedback sessions and check-in sessions.

4. Implement a Structured Plan to Eliminate Workplace Stress

Onboarding can be stressful for the new employee because there is a great deal of information to digest. Additionally, there is also stress due to the new hire not knowing what to expect during the onboarding process. To eliminate stress, you need to give your new hire a roadmap of your entire onboarding process so they can learn what is coming next and can prepare adequately. Provide them with a detailed timeline that lays out when certain events will take place during onboarding procedures.

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5. Have Regular One-on-One Meetings

While you have busy schedules, it is critical to schedule regular one-on-one meetings with new hires. These meetings can help the new hire to feel more connected to the team and allow for opportunities to ask questions about work duties and office culture. It is advantageous to have one-on-one meetings on a weekly basis.

6. Map Out Achievable Goals

Oftentimes, many new hires will find their job to be extremely difficult if they do not have clear goals or expectations set for them. To make certain your new employee is successful, work together to set SMART (specific, measurable, achievable, realistic, and timely) goals. Set at least three short-term goals and three long-term goals.

7. Spread Things Out

Many employers throw everything at new hires on the first day without allowing sufficient time to digest information. Do not make the mistake of overloading your new employee in this way because he or she can quickly become discouraged. You should consider spreading out the workload in an organized fashion to enable your new hire to process new information and encourage them to ask questions when necessary.

8. Offer Frequent Opportunities for Checking in and Receiving Feedback

When you offer frequent opportunities for your new hires to check-in and receive feedback, they feel supported. When your new hires feel supported, they will be inclined to perform at their best because they know you are there for them. This can be extremely difficult if working remotely so performing daily check-ins is a great way to touch base with everyone to ensure they are set for success.

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9. Implement Automation into Your Onboarding Process as Much as Possible

The most frustrating thing for a new hire to endure is waiting to be set up with the tools to perform the job. Sometimes, new hires must wait a week or more to receive access to email, collaboration tools, and other pertinent systems. You want to avoid this by implementing automation into your onboarding process wherever possible. Enterprise office 365 onboarding is a fantastic tool that can help improve workflow, data access, and file sharing quickly and efficiently.

10. Engage Your New Hire before the First Day

Many employers make the mistake of keeping new hires in the dark before the first day of work. After contracts are signed, new hires will hear nothing at all until they arrive for their first day of work. Between the time the contract is signed and the first day of work, check-in a couple of times to ask if your new hire has any questions. You can even invite them to lunch at a café to establish a connection and stir up excitement about the job.


Following these 10 onboarding steps will guarantee that your new hire can become immersed in the workplace and transition smoothly into his or her role. Your new hire can quickly start contributing and aiding in the team’s success.

Tracie Johnson

Tracie Johnson is a New Jersey native and an alum of Penn State University. She is passionate about writing, reading, and living a healthy lifestyle. She feels happiest when around a campfire surrounded by friends, family, and her Dachshund named Rufus.